Doors

They Say that when one door closes,
Another opens....




I will wait

Revving up for a big summer!

With everything being frozen and all funds being swept up to meet the mid-year budget reductions, the movement on getting all of our classrooms up and going has been slowed.  I guess the good news is that it has not been stopped.  Our greatest priority is getting the two classrooms at each school implemented.  At this point we have nearly half of them completed or in construction.  We now have a purchase vehicle in place and all he remaining rooms will be done prior to school beginning in September.  For those teachers who have not seen anything, this has to be extremely frustrating, as they have been given one date after another for completion, only to have the rug pulled out from underneath them.  On the positive side, the rooms are planned much better and the resulting product will be far more usable in the big picture.

 

They are just finishing up Glenknoll and Yorba Linda Middle has just had the last room finalized. We now have two schools that are complete.  The electricity is being installed at Valadez this week and that campus should be finished very shortly.  The good news here is that the initial five-year installation plan has been collapsed to 18 months.  By September of 2010, all classrooms will be smart classroom ready.

 

After looking at a number of factors, a list of schools was compiled for summer completion.  They are: YLHS, Tynes, Woodsboro, Brookhaven, Sierra Vista, Ruby, Bryant Ranch, Glenview, Mable Paine, El Dorado High, Lakeview, and Van Buren.  The bid for Sierra Vista and Brookhaven has already been completed and approved by the board and construction will begin there before the end of school this year.  Three other schools will be board approved at the May 12^th meeting, so we are now moving very quickly.  You might remember that originally we were planning to get all schools done over 5 years and our target now is to get them all done in 18 months. 

 

We had originally set out to get 2 classrooms at each school completed during this school year.  We will not meet this goal, as the process has been extremely challenging.  We did manage to get almost half of these classrooms done during the year (albeit very late for some of them!), and will complete all of them by the beginning of school.  Although these teachers did get two days of training, they will need to be trained on the new software to be effective.  We look to having them join the summer training.

 

While this summer schedule will get each classroom in these schools smart classroom ready, we still need to equip the classrooms and give teachers the tool they need to be successful.  Robert Marzano’s recent research (http://www.logicalchoice.com/eNewsletter/Frames-Marzano_VIDEO.htm) found that teachers who got professional development more than doubled the progress of their counterparts using interactive technology.  We have set up a series of two half-day workshops over the course of the summer that will allow any teacher who wants to, to get the training and support to be successful.  The summer schedule will be released very shortly!

 

During the 2009-2010 school year, we are planning to complete the construction on another 9 schools, and we will have a training schedule to support those teachers as 

The Last Hurdles

This next board meeting on ‘Wednesday will remove one of the final two hurdles that are needed to get our classrooms constructed. We need a vehicle to purchase the parts for the switching systems that are the heartbeat of our classrooms. We have worked to define the different kinds of classrooms and the kinds of parts that are needed for each and getting our vendor to assemble them into kit numbers. After months and months of negotiating we are also at the point that we can purchase them directly form our wholesaler without having to go out to a Value added re-saler. This will save the district money and eliminate the need for us to bid each and every classroom that we build, a process that will cost money and time.

At the April 7th board meeting we should take our last contract to the board. That contract will be for the installation labor. That will give us a bid for installing the kits into various classrooms. Once we have the labor bid, then we will be able to move quickly through the classrooms. We have already set up a very aggressive summer schedule.

Nouns and Verbs

The question that is most often asked about the Smart classroom project is: “ What technologies go into the rooms?” or “ What stuff will I get in my classroom?” I generally smile inwardly, and list off the equipment that we purchase to put into the classrooms and usually tag the list by saying that it is not about the equipment. Most people stopped listening at the end of the list.

Understanding the equipment is probably the easiest way to grasp the project, or the effect that it has in a classroom. These are the nouns of the project, the things that we buy and install into a standard classroom, but they are not the magic of the change in instruction. Those things are verbs: collaboration, learning, and engagement. These are the things that really make a difference and are the very hardest to explain. When you are in the classroom and you see the magic that a trained teacher can do to, it is breathtaking and so difficult to explain. That is why this not a technology project, it is not about putting technology into classrooms, it is about active learning and student engagement. It is centered in instruction

The Budget Meets Staff Development

As most of you know, 2009 has not been the best year for finances on either a national, state, or district level. The daily doom and gloom of the budget meeting running various disaster scenarios is depressing, and has direct and explicit impact on our smart classroom project.

First, the state budget and the potential cuts in the PYLUSD budget do NOT affect the Measure A funds. We still have the money to retrofit our classrooms and get the equipment and the installation to change our classrooms. This has not changed!

What has changed is that all district funds and budgets have been frozen to conserve as much money as possible to weather the coming storm. This is absolutely the right thing to do, to save jobs and programs that are vital to our district, community and students. But, this includes all the funds that would support staff development to support the equipment installs. At this moment we cannot get the substitutes to release teachers, or to pay teachers to learn how to use these wonderful tools.

The original professional development plan was a trainer of trainers model. We initially had 12 pilot teachers who had 4 months to use the technology in their classrooms, with the goal of training the teachers at their grade or subject level. This year, two teachers at each school were selected to learn the technology, focus on active learning and student engagement with the goal for them to be the site resources at their schools. Building the capacity at each school to do their own training and support to move the tools into the classrooms of any teacher that wants it. Installing the bulk of the classrooms this summer.

We began the training or our site leaders, and are about half way complete. The new software has just been released and we have no way to get this information out to our site leaders. As mentioned in an earlier blog entry, the progress in finding purchasing vehicles, getting vendors and actually installing technology in the classrooms has been distressingly slow and the site leaders will not have much time to work with the technology this year. Coupled with the elimination of funding, we will need to rethink the timeline; perhaps delaying the original timeline. What do we do?? All thoughts would be more than welcomed!

Solving the Aspect Ratio Issues

We ran into some challenges in trying to connect the computers, projectors and wide screen interactive white boards. It is not nearly as easy to make these work together in an easy way. The real difficulty comes form the differing aspect ratios of the equipment. The Promethean boards are in a “High Definition” 16:10 aspect ratio. Just like most movie screens, the display here is a rectangle that is wider horizontally than it is high. Most of our computers are not native in the “high definition” 16:10 aspect ratio, instead they have the old school square 4:3 aspect ratios that all older televisions have.

The projector has even more variables to it. You can buy projectors in either format with the 16:10 format called wxga or the 4:3 format called svga. There are even projectors that will take a svga signal (4:3) and then display a 16:9 image. In order to do this conversion, the projector must insert additional pixels into the horizontal image, and this can cause problems when used with a Interactive Whiteboard. The whiteboard needs to track the movement of the pen over the entire surface and if it encounters a band of these inserted pixels, then it can cause frustrating dead spots in the board. The computer and the interactive white board need to talk to each other and match each part of the projected screen to a pixel on the computers actual screen.

While you can use the display control panel on the computer to vary the image on the computer screen, and it is possible to get the computer to output a 16:10 format, it has to be the primary monitor for the computer and reset each time the computer is attached to the classroom system. This is just a pain, and more work than most teachers want to do. They just want to hook up and go.

After hours of research and testing various combinations of projectors, computers and our 95 inch interactive white board, we have decided to use the Epson svga projector and have it do the conversion to the 16:9 image. This will give us the ease of use that we feel is so critical to our program. Teachers will just be able to take their native svga computers and connect it to the system and have it work. They will not have to do any image conversion on the projector or the laptop. Finally, our testing did not reveal any noticeable dead spots in the board.

At the holidays, not as much progress as I would like

 When is begin this blog, I committed to doing an entry every week. You can easily see that I have not done well in keeping this current. I can only say that the past weeks have been extremely busy. Most days have been filled with so much to do that the have stretched to 10 to 14 hours each. The blog has just suffered in the face of so much other work to do. I plan to correct that in the coming year… hopefully! Here is a project by project update on what is going on at this point.

Projectors and Interactive White Board Alignment
N our project we had a decision to make early on. Do we install the 75 inch IWBs that have the 4:3 aspect ratio (like the old television sets) or do we install the 96 inch IWBs that are the wide screen 16:10 aspect ratio (like an HD television set). We made the commitment early on to install the more modern 16:10 aspect ration boards that are like the HD television sets.

There has been a serious challenge to the our plans to use the 95 inch IWB. Initially we had selected the Epson W6 projector in our classrooms. This is a WXGA projector that will match the aspect ratio of the IWBs. Unfortunately, the projector does not have any management connections and only one input. It will not work in our present wiring scheme. That sent us looking for a projector that would work within our system. In trying different schemes we have found that most projectors put in extra pixels to accommodate for keystoning or to match at certain aspect ratio. In effect they add pixels that are not really there on the computer image. The extra pixels create dead spots on an interactive white board. As you try and make a line across the board it turns into a dotted line as it encounters the “dead spots” where the added pixels are. This will never work in a classroom!! A teacher would try and activate an image on the dead spots and the board will not respond.

We are continuing to test for the best combination that will not produce these dead spots. Until we do, we cannot go forward with a system that will not work flawlessly in the classroom. We will be testing next week and I believe that we will come up with a workable solution.

Valadez Middle School
Although the school was bid with the classroom wiring and controls installed, there have been a large number of items that still needed to be completed. One was the audio system called Voice Lift that was donated to the school from Extron. It is the first school to be outfitted with the new system in the first Week in December. There have been some small issues with crackling with the student microphones and Extron is looking into how to correct this. It may be that the many cabinets in the classrooms that have glass fronts are not reflecting the Infrared light to the receiver causing the crackling.

The second question is how to mount the Promethean Boards. The teacher walls were not designed to accommodate the interactive white boards so the question of how to mount them has been a quandary. We had the teacher wall redesigned to house the IWB and that was supposed to cost $400, but the final cost to do this work was $1400 per room and way out of the budget. This would be two computers per room that would not be there for kids. We tried a sliding mount that would attach to the front to the teacher wall and that is just too unstable. Every time you touch the board it moves and keeping the calibration on the IWB would not be easy. Teachers would have to be constantly re-calibrating all day. This is not the solution we were looking for. We are still looking at adapting the mount or by installing the boards like the in the pilot classrooms on the front of the teacher walls.

Yorba Linda Middle School and Glenknoll Elementary Schools
The projector issue has halted work at these schools, but most of the electrical and sound wiring has been completed.

At these schools there are a couple of different classroom configurations. At YLMS there are either portable classrooms that are rectangular and permanent classrooms that are generally square. After much thought and consultation with the pilot teachers we decided NOT to use the teacher walls in these classrooms. The teacher walls are of the “C” variety that have only three very small boards. The 95 inch board would take up all the space of the existing three small white boards and eliminate all the storage in the rooms.

Instead we will mount the IWBs on the other walls and build a waist high cabinet on one site of the IWB to house the equipment and to provide a working space for a computer, document camera or other peripheral equipment on. To do this we will split the existing white boards and mount the IWB in the middle of the existing white boards. On the square rooms the IWB will be mounted on the wall 90 degress to the teacher walls and opposite the classroom doors. In the portable classrooms the IWB will be installed opposite to the existing teacher walls.

The new science classrooms at YLMS are like the rooms at Valadez. We are looking at how to mount the boards on the cabinets.

Glenkoll Elemetary has two kinds of permanent classrooms on that is on the end of the classroom wings and 4 rooms that are at the center of the wings. All of these rooms have the small teaching walls. We will need to mount the boards on another wall similar to YLMS. The end classrooms will have the IWB mounted opposite of the existing teaching walls, splitting the existing white boards and placing the IWB in the middle. The center classrooms will have the IWB mounted opposite the classroom doors and 90 degrees to the existing teaching walls. The Kindergarten classrooms will have the board mounted on the teaching wall and the portables will be identical to YLMS.

The Unit Bid
The majority of the classrooms in PYLUSD will be constructed under a unit bid. This is a bid with will provide a vehicle for us to get the classrooms constructed. The 2 classrooms at every site and all the remaining classrooms in the district over the summer and next year will be installed using this bid. So the timing of this bid is all important. We had been taking small numbers of classrooms and finding other avenues to get them constructed, prior to the unit bid, but that has been met with resistance. We will now wait for all classrooms to be done as part of this bid.

The timeline for this bid is still a bit murky, but we hope to get the bid out in mid-January and get it to the board at the second meeting in February.

The Pilot Music Classrooms
After months of work, we finally got an equipment list and a classroom construction plan agreed upon. On receiving the equipment list from the vendor who was helping us construct our model, I submitted a Purchase Request to get the pilot classrooms underway. It has been held up in purchasing to get all the equipment quoted from different vendors. We will have to wait unit the quotes are finalized to move forward.

End

So much work has been done, most of it no one will ever see.  I wish that we had many more classrooms completed, but I remain optimistic that we will have a great conclusion.  Its Christmas eve and I want to wish you all a great holiday.